Special Assistant to the President and CEO

ORGANIZATION SUMMARY

Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a small non-profit organization focused on eliminating disparities within the global Black community by developing leaders, informing policy, and educating the public.  Our primary focus areas are Education, Public Health, Economic Empowerment, Civic Engagement, and other issues impacting the global Black community.  Applicants may visit the web site at www.cbcfinc.org to view more information on CBCF programs and initiatives.

POSITION SUMMARY

The Special Assistant to the President and CEO (PCEO) will be a strategic partner who manages and coordinates administrative, program and engagement priorities collaborating closely with the President and CEO. This person must have a track record of proven success in managing and overseeing executive-level support responsibilities, be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities in an efficient manner.  They must be confident, reliable, and creative with excellent communication skills and enjoy working in a fast-paced environment where each day can bring a new set of priorities and demands. They must be able to exercise discretion, good judgment and show initiative while working regularly with the PCEO, senior managers, Board members, Members of Congress, and a diverse group of internal and external partners on a variety of issues. They will support and assist the President with the day-to-day functions of the executive office, manage administrative matters related to the Executive Office, and provide substantive and strategic support for a host of Executive Office priorities. The Special Assistant to the President and CEO is expected to perform their duties in a confidential, professional, and reliable manner.

WORKING RELATIONSHIPS

A. Reports to:  President and CEO

B. Indirectly Supervises:  N/A

C. Type of Supervision Received:  Minimal

D. Internal Relationships: Close coordination with Senior Management Team and collaborative engagement with internal departments.

E. External Relationships: CBCF Board of Directors; CBCF Corporate Advisory Council, Senior Executives, Sponsors, donors, and other non-profit leaders and stakeholders. 

SPECIFIC RESPONSIBILITIES

• Manages the Office of the President and supports the PCEO in overseeing and implementing priorities and supporting the day-to-day functions of the Executive Office including but not limited to:
  • Managing and maintaining the President’s calendar and meeting appointments with internal/external partners;
  • Managing files and record-keeping systems for the PCEO; and
  • Acting as the key custodian of corporate documents and records for the Executive Office.
• Works in collaboration with various departments in the planning and preparation of events, programs, speaking engagements, public appearances, and conferences on behalf of the PCEO.
• Works to ensure that directions from the Office of the President are executed successfully.
• Coordinates and supports the development of content for internal and external meetings with the Executive Office including designing and implementing agendas, planning, and content coordination.
• Provides strategic internal and external communications support to the PCEO in coordination with the Marketing and Communications (MarCom) division. This includes, but is not limited to, providing engagement strategy and support for the PCEO to identify speaking engagements and other opportunities to increase the organization’s brand and exposure and supporting efforts to develop strategic partnerships, media collaborations and innovative online platforms for engagement.
• Prepares the PCEO for internal and external meetings, at times representing the Executive Office, while ensuring timely follow-through on action items and coordination with other staff members.
• Manages meeting and public appearance logistics and support for the PCEO.
• Supports the development of written content and related research on behalf of the PCEO.
• Assists the PCEO with managing coordination with the Senior Management Team.
• Ensures strong communications and collaboration between the Executive Office and programmatic, functional and operations teams.
• Supports board-related functions on behalf of the PCEO working in coordination with the Director of Operations.
• Contributes strategic support to the PCEO in overseeing and implementing action items that support the organizational mission and vision. This includes, but is not limited to, cultivating relationships with donors, sponsors, and supporters, through effective stewardship strategies.
• Assist with establishing and maintaining strong connections with key stakeholders, and partners.

SPECIFICATIONS

A.  Knowledge:  Bachelor’s Degree or higher and a minimum of five years’ proven experience providing executive and personal assistance and strategic support to senior executives, preferably in a non-profit setting. This position requires careful attention to detail, initiative, willingness to assume responsibility, confidentiality, strong organizational skills, discretion, strategic thinking, excellent communication and interpersonal skills and a dynamic, positive, and outgoing attitude.  Experience working in a legislative or legislative related environment and on social equity issues and leadership development is a plus.

B. Skills and Abilities:  The incumbent must have exemplary communication and organizational skills and problem-solving abilities; and comfort interacting with Members of Congress, senior executives, donors, and the general public. Must have excellent verbal, written and communication skills. Must possess the ability to manage simultaneous and complex tasks and project coordination effectively and efficiently. Must be an independent professional with solid organizational skills, initiative, and ability to prioritize, meet deadlines and make thoughtful decisions.  Must be knowledgeable about the organization, its mission and goals and key internal and external partners.  Must have a solid knowledge of office management policies/procedures and business protocol for working with executive management.  Must be dependable and be willing to be on-call after hours for assistance when required. Ability to discreetly manage confidential and politically sensitive matters is required.

C. Computer and Technical Proficiencies: Highly proficient skills in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and overall aptitude for technology and cloud-based software are required.  Requires strong computer and internet research ability. Proficient social media skills a plus.

D. Physical Requirements:  This job is primarily sedentary, however, walking and standing frequently may occur in the course of a normal workday in connection with travel to and from meetings, events, and conferences and may be elevated during times of major events. The candidate may also carry light items such as reports, data products and notebooks. The candidate must be able to work in a fast-paced environment with demanding deadline schedules. They must work well under pressure, exercising tact and diplomacy while managing simultaneous priorities.  May be required to work long hours, some weekends, and engage in infrequent travel.

CBCF is an equal opportunity employer and offers a competitive salary and excellent benefits package including health, dental, vision, 403(b), paid vacation and sick time. Qualified applicants only: forward a cover letter, resume, salary requirements, and three professional references using CBCF’s online employment portal. Applications will be reviewed immediately on a rolling basis. Only completed applications will be considered. Position open until filled. No phone calls accepted.